Essay, 13 pages (3000 words)

The construction project management construction essay

The U.K. Labour authorities elected in May 1997 promised to pass for the degeneration of Scotland. Counting on the consequences for the degeneration of the referendum which would keep on September 1997, Scots politicians led by Donald Dewar and force per unit areas groups for degenerations set as one of their premier ends to supply the extroverted Scots Parliament with a lasting adjustment every bit shortly as possible. In drumhead, the new parliament should supply exceeding quality, value for money, lastingness, handiness by all people, sweetening of Scots Parliamentarians and their staff public presentation by supplying first-class working status and advanced engineering, sustainability and flexibleness to suit alterations in its life. The edifice should besides be an of import symbol for Scotland and should reflect the state ‘s history and its future aspirations. The cost of set uping the Scots Parliament edifice was stated ab initio as a scope of between ?10m and ?40m since there was non a determination about the site and the support methods.

Traveling frontward fast by the political purpose for early completion, the following measure was the site choice procedure. From a long list of options sites four were selected for a feasibleness survey and on the 9th January 1998 Holyrood was announced as the selected site for the new parliament edifice.Simultaneously with the site choice proclamation, the Project Management of Holyrood undertaking officially established.

Although, the members of the undertaking direction changed unusually during the undertaking, the chief construction of project direction group stated house and formed by the undertaking squad and the undertaking proprietor. Project squad comprised the Undertaking Sponsor, the senior undertaking direction or undertaking manager, the undertaking directors and a supportive squad of civil retainers and private sector advisors. The client was the Scots Parliament Corporate Body on behalf of the Parliament.The same month an international competition for the choice of the interior decorators of the Scottish Parliament edifice was launched. Following a instead unstructured procedure enduring from unsystematic rating of the tendered designers, in July 1998, the panel which was formed for the interior decorators ‘ choice procedure announced the choice of the celebrated Spanish designer Enric Miralles. Under the public and political force per unit area to take part in the design squad a Scots designer the panel awarded the design to a joint venture of Enric Miralles and RMJM Limited ( Scots designers ) under the rubric EMBT/RMJM Ltd.In April 1998, the first bill of exchange of constructing users brief issued and Davis, Langdon and Everest was appointed as cost advisers.The following few months after the interior decorators ‘ choice, the beginning of the design development and the initial undertaking cost estimations, the client decided to follow building direction as a fast-track procurance path.

In January 1999, Bovis Lend Lease was appointed as building director.Although, the undertaking seemed to travel frontward within its aims, from that period to its completion undertaking ‘s advancement and cost suffered a figure of unwanted holds and increases severally. The undertaking was delivered to the client 39 months subsequently than planned, in the fall 2004 and the initial budget of ?108 million blew off to ?413 million.

Undertaking ‘s holds and cost overproductions

With the confidence of hindsight, undertaking ‘s holds and cost overproductions were ineluctable.They was the consequence of the coexistence and interaction of an inexperient client of public sector which set unrealistic programme and cost aims driven by its political purpose for early completion, a instead ill performed and reactive undertaking direction squad dominated by inexperient in building civil retainers, a really complex and demanding undertaking in footings of size, programme, design and required quality which was ill planned, monitored and controlled, an unsuitable procurance path in relation to client ‘s features and hazard profile, and a bicultural design squad unable to collaborate and execute in the bounds of the undertaking brief, the demands of procurement path and the instructions of undertaking direction.

Reasons for holds

The chief grounds of undertaking holds were related with design holds sourcing chiefly by the hapless designers ‘ public presentation, client ‘s petitions for alterations and the knock on consequence these holds induced to the building agenda of the undertaking under the building direction procurance path.Architects ‘ joint venture consistently failed to execute in conformity with undertaking brief, budget and agenda constrains, undertaking direction instructions and building direction procurance path nucleus demand that is the development of the whole and elaborate design in analogue with the tendering and building advancement of the undertaking.

At the early design stages architectural squad faced troubles to develop a buildable and approved design proposal partly because the initial fanciful individual office block design replaced by a really complex construct of several smaller edifices and partly because of the alterations was required by the client. During the design development stage, when the design progressed in analogue with the tendering procedure, assignment of contractors and plants on site, the burden of design fluctuations seeking to better buildability, public-service corporation and aesthetic of the edifice and their tardy detailed design development led to detain supply of design information to contractors doing accordingly protraction, delays or breaks to the building procedure. Variations were sourced chiefly by the design squad since the client required a really little sum of fluctuations after the blessing of scheme design.In regard to the aim of early completion, holds in design development led the building director to present a singular figure of building contracts with insufficient or minimum design inside informations and information and to reassign design duty to merchandise contractors. The fluctuations to these work bundles and/or the weak public presentation of some single trade contractors which submitted with holds parts of the design for which they was responsible and/or the late blessing of these design elements by the design squad or 3rd parties resulted on a Domino consequence of holds or break to subsequent work bundles in the critical way of the building agenda.

The client ‘s important part to detain was limited to the first two old ages of the undertaking. During lineation and strategy design stages the client increased significantly the entire country of the new edifice and changed the layout of the Debating Chamber. Specifically, the client altered its infinite demand by 47.

5 % , from 21,000 M2s to 31,000 M2s about.The choice of building direction ( CM ) procurance path for undertaking ‘s bringing maximized the effects of the late bringing of design to project programme. The chief advantages of CM to speed up undertaking bringing requires first-class coordination of design and building procedure that means the elaborate design drawings and information are delivered quickly to contractors.

In the Holyrood undertaking, the inability of design squad to present the design information to the contractors quickly resulted to a knock on consequence on the execution and completion of awarded building bundles and accordingly to the overall undertaking ‘s programme.Secondarily, the colony of convention issues and structural jobs to the Queensberry House which had been underestimated during the initial probe and rating of the edifice might do holds indirectly. Although, the Queensberry House Reconstruction was non in the critical way, the resources allocated to decide the above unexpected issues might weaken the ability of the design squad to execute in full capacity in other more critical design elements.Similarly, the redesign of some elements of the edifices in order to better site and edifices security steps which had been underestimated in the early phases of the undertaking added to the undertaking delays.Finally, the decease of the principal designer, Enric Miralles, the deficiency of resources and holds in having necessary stuffs has besides contributed to project ‘s holds.

Reasons for cost additions

Programme holds, chiefly in footings of alterations in design and holds in the bringing of elaborate design and information Federal cost additions.In the early undertaking ‘s phases, the most obvious ground for undertaking ‘s cost addition was the extra infinite required by the client. However, a 47.

5 % addition in infinite resulted in addition of building cost by 116 % .A important part of the above reference addition in the building cost was attributed to the replacing of the initial design of a individual office block edifice by several smaller edifices with exceeding architectural elements in the frontages and the internal countries of the edifice demanding the usage of high quality and high-cost stuffs and specialised and expensive building methods for their execution. The development of design revealed that the complex and alone design could non be implemented in the initial budget of strategy design.

As the initial design was developing farther to detailed design the building cost was increasing steadily. As it stated to the Auditor General ‘s 2004 Report “ design development became a procedure of bing a developing design instead than developing the design within a cost ” .Late bringing of critical design elements to the contractors, chiefly by the design squad and secondary by single trade contractors, caused holds to the building agenda and consequences to paying holds by the client to contractors. Taking into consideration that under building direction procurance path design and building imbrication, the Domino consequence that delayed design bringing caused to allow work bundles led to claims by contractors for extension of clip or retrieving their place because of protraction, break or/and holds of plants.Another beginning of cost addition was the uncapped advisers ‘ fees. Advisers ‘ fees calculated as a per centum on the building cost without an upper bound to hold been set.

As a consequence all the additions in building cost drifted upwards the advisers ‘ fees. Uncapped fees might indirectly lend to the addition of other elements of building cost since advisers had non any inducement to maintain building cost low since any addition in it accordingly increased their fees.Queensberry House Reconstruction cost which had non been included in the initial building budget of ?50 million and the ulterior addition of its initial Reconstruction budget from ?7 million to ?14 million contribute to building cost additions.Site and edifices security steps had been underestimated in the early phases of the undertaking. The betterment of the specification of security and anti-blast stuffs increased the undertaking cost by ?17.54 million.Until the fall 2000, cost program was based on 1st one-fourth 1998 monetary values with no allowance for rising prices.

Adjustment for rising prices added about 19 million to the building cost estimations in November 2000 harmonizing the Auditor General ‘s 2004 Report.The procurance of trade contracts without the accomplishment of the needed degree of competition added a important sum to building cost additions. A singular figure of work bundles attracted fewer stamps than what was expected and failed to set up a strong competition. Competition impaired further because the holds in design development in concurrence with the dominated undertaking ‘s aims for early completion and high quality forced building director to allow design duty for some work bundles to merchandise contractors by a two phase tendering procedure. In most instances the monetary value for the building was agreed by dialogue with the individual trade contractor who had delivered the elaborate design. Consequently, the advantage of a strong competition had lost.

Finally, an indirect influence in the attenuated competition of trade contracts might play the increasing demand for building services in Edinburgh after 1999.

Project direction part to holds and cost addition

Project direction of Holyrood undertaking was commissioned to present a really ambitious undertaking. It partly succeeded in accomplishing the aim of high quality and presenting a landmark edifice which expresses and connects the past and future aspirations of Scotland state ; nevertheless it did non accomplish clip and cost undertaking aims. Driven by the political purpose of every bit early as possible completion, undertaking direction sought to present the undertaking without puting the appropriate clip to be after, audit and command the undertaking.Undertaking Execution Plan ( PEP ) , the most of import papers for the direction of any undertaking, through which all the necessary mechanisms and processs for the executing, monitoring, describing on advancement and control of the undertaking are established, it remained a bill of exchange paper in the instance of Holyrood undertaking.Furthermore, project direction proved incapable to set up a clearly defined and updated strategic and project brief. The strategic brief and undertaking brief combined to a individual Building Users Brief which was non reflecting accurately the strategic aims of the undertaking in the context of the client ‘s value system and was staying unupdated in important stages of the undertaking. Unfortunately, the client was non consulted decently to understand the trade off among their chief undertaking aims in footings of clip, quality and cost and prioritize them consequently.

Functions and duties were ne’er clearly defined and accordingly a individual point of leading and control ne’er established. The duty for direction and leading was bewilderingly allocated between several parties and there was no individual point of leading, control, determination devising and answerability.Furthermore, project direction failed to set up a robust procurance and contract scheme that would apportion the hazard to the party that could outdo manage it. It did non back up the client to do a well informed choice of procurement path by showing to it an in depth appraisal of all the options and the effects of their deduction to the undertaking. The client selected building direction as a fast piece of land procurance method without understanding in full its inexplicit hazard and complexness and the exceeding building cognition and expertise the building direction procurance path demands by the client. The issue became worsen by a contract scheme that did non set up a mechanism to command the cost by reacting effectivle to put on the line issues and puting up a cap to advisers fees or a Guaranty Maximum Price or a portion addition portion hurting mechanism to contractors or any other payment inducements mechanism to project supply concatenation.

Hazard and value direction was performed ill and non in conformity with good pattern. The unstructured and occasional value direction workshops were instead a cost-cutting exercising without adding any value to the undertaking. Risk direction meeting was an exercising of placing possible hazards, quantifying their impact to the undertaking and adding it to the cost estimations as hazard allowances. When the hazards were materialized, their cost transferred from hazard allowances to the building cost. No action was taken to minimise or extinguish the impact of identified hazards to project ‘s cost.

Finally, undertaking direction did non supply an effectual cost direction, control and study system. From the beginning of the undertaking, a realistic budget which would function as cost monitoring and control baseline was non established. After a determination by parliament in June 2001 to take the old undertaking ‘s cost mark, surprisingly project direction did non supply an alternate budget in order to pull off decently the undertaking ‘s cost. In the absence of a well defined and dependable cost program compromising by base cost estimations and hazard allowances, undertaking direction failed to command efficaciously undertaking ‘s cost.

Even, cost coverage were unstructured, unsystematic and in some instances misdirecting.

How project direction should hold performed

Project direction should hold adopted a more proactive function from the beginning of the undertaking. Problems and disfunctions caused non merely by actions but besides by inactivities or reaction of undertaking direction.First of all, project direction should hold invested sufficient clip to be after the undertaking. Pull offing a better planned and informed undertaking, it might had prevented many of the issues arose during the execution stage of the undertaking.

Briefing procedure should hold been divided in strategic brief and a undertaking brief. The strategic brief would back up undertaking direction to place and measure the feasibleness, merchandise off and prioritisation of cardinal client ‘s aims and the undertaking brief should be after the undertaking that could run into these aims.Undertaking Execution Plan should hold been prepared and finalised in the really early phases of the undertaking as formal papers which would hold been approved and signed by the client.

In the context of the development of PEP many of the issues that caused jobs in the subsequent phases of the undertaking would hold been addressed.Even in the absence of the above, undertaking direction should hold performed disciplinary actions during the subsequent stages of the undertaking.First of wholly, the undertaking direction should hold secured that the procurance path choice was based on a robust procurance scheme and had been made by a to the full informed client.Second, it should hold given greater attending and taken a proactive function to put on the line direction issues.

Its hazard appraisals should hold provided appropriate responses for cut downing or extinguishing their impact to the undertaking. Supporting its attempt to react quickly to possible hazards, it should hold established a constellation direction model through which alterations and their impact to the programme and the cost of the undertaking could hold controlled efficaciously.Project direction should hold established an efficient procedure for undertaking ‘s cost control and coverage and secured that both was performed on a comprehensive and systematic footing. Undertaking costs should hold reviewed and reported on a regular basis.

Cost coverage should hold included all the direct and indirect building costs.Furthermore, it should hold officially informed the client about the deficiency of coaction and communicating between the members of the design squad and between the design squad and undertaking direction and taken action to extinguish or cut down the impact of these issues to the undertaking. Project direction should hold adopted a struggle work outing attack to plan squad communicating and coaction issues and non a instead hostile one.Payment agreements with the contractors and the advisers should hold upper bounds and intensifiers for conformity with the cost, programme and quality aims. Although, advisers ‘ fees capped, this took topographic point really tardily in the production of the undertaking and did non offer significant cost nest eggs.

Trade contactors payment agreements should hold made under a Guaranty Maximum Price or a portion addition / portion hurting mechanism.The programme might hold been better controlled if the whole undertaking had been divided to smaller manageable bundles with in agreement public presentation marks against which each bundle public presentation could be judged.Finally, undertaking direction should hold established a well-structured coverage system with clear and every bit kind as possible lines of communicating.

Lessons learnt

Although the bringing of Scots Parliament undertaking could see as another losing chance for the undertaking direction subject to turn out that can present successfully a undertaking by accomplishing all the pre-agreed aims, the lessons learnt can be valuable to forestall hereafter undertaking failures.

Adequate clip for be aftering the undertaking direction procedure and the undertaking should be invested in the early phases of any undertaking. Particularly in political undertakings, undertaking aims in footings of cost, clip and quality should be realistic and should non be dominated by political purposes.Functions and duties should be allocated decently and a individual point of duty in footings of authorization, determination devising, leading and control should be established from the beginning of undertakingProcurement and contract scheme should be established seeking to apportion the hazard to the party that can outdo manage it and supplying payment bounds and public presentation inducements to the supply concatenation in order to execute within the budget and agenda bounds and quality demands.Project direction squads should be formed non merely based to the accomplishments, expertness and cognition of each one their members but besides to the effectivity with which the combination of these features can react to undertakings ‘ demands.Cardinal Performance Indicators reflecting the critical success factors of a undertaking should be established and used as the baseline against which undertaking ‘s public presentation will be measured during its life.Value and Risk direction should be used proactively in building undertakings.

Hazards directions should seek to place possible hazards, assess their nature and their impact to the undertaking and fix a program to pull off them. Value direction should guarantee that unneeded costs is defined and eliminated.Undertaking advancement should be examined at cardinal phases in order to be assured that the undertaking is needed and can continue to the following stage successfully.Project direction procedure should be advised by the well established and informed techniques, tools, models, paperss and ushers provided by the literature, OGC, HM Treasury and other relevant organisations and establishments.

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