- Published: October 31, 2021
- Updated: October 31, 2021
- University / College: University of Leicester
- Language: English
- Downloads: 22
Work Health and Safety Plan (Pan Pacific Melbourne) Table ofcontents1.List ofattachments 32. Purpose 33. Scope 34.Definitions/Abbreviations 45.
Responsibilities 46. System Overview 57. WHS Policy 68.
Risk Assessement 69. Compliance Register 710. Implementation Plan 711. Procedures 812. Emergency preparedenes 913. WHS Training 11 14.
SystemEvaluation 12 15.Attachments 13 1. List ofattachmentsØ Attachment 1 – RiskRegisterØ Attachment 2-Compliance RegisterØ Attachment 3- IncidentFormØ Attachment 4- WHSTraining Register 2. PurposeThe purposeof this plan is to establish and maintain an effective health and safetymanagement system. Pan Pacific Melbourne is committed to implement a structuredapproach to workplace health and safety to achieve a high standard of safety performance. The main objective of this plan isto assist in meeting its obligations as per work health and safety legislation. 3.
ScopeThis document applies to all Pan PacificMelbourne’s activities across the controlled entities it supports and manages,including:· PanPacific’s employees and workers· Visitors 4. Definitionsand abbreviations Person Conducting a Business or Undertaking (PCBU) A PCBU has the primary duty of care to ensure, so far as is reasonably practicable: > the health and safety of its workers while they are at work, and Officer The duty of am officer is to exercise due diligence to ensure that the PCBU complies with its health and safety obligations under the WHS Act. Induction The process of introducing new workers to the company; their work, their supervisors and their fellow workers. Monitoring All methods to supervise, including audit, reviews, inspections, observations and investigations Health and Safety Representative (HSR) A worker elected by members of their work group to represent them in health and safety matters. Risk Register A central register of all risks or several risk registers identified by the organisation and it includes risk ranking based on likelihood and consequence, impact as well as control strategies.
Safety Management System A complete set of policies and procedures designed to solve health and safety issues in an integrated way. Safety Plan A strategic action plan that forms part of the business plan, usually over a year. It should have a budget. Worker Is a person who carries out work in any capacity for a PCBU in its workplace. Other persons Includes any visitors Abbreviation What it stands for AS/NZS Australian / New Zealand Standard HSR Health and Safety Representative PCBU Person Conducting a Business or Undertaking WHS / WH&S Work Health & Safety WHSMS Work Health & Safety Management System 5. RESPONSIBILITIES · PCBU: Being the PCBU, must: > ensurethe health and safety of its employees and others in our workplace >maintain a work environment that is free of risks to health and safety > providesafe plant and structures · The Chairpersonand members of the Board TheChairperson and members of the Board, as officers, are responsible for ensuringthat complies with any duty or obligation under the WHS Act. It can be achieved by these officers exercising duediligence, means they: > keep anup to date knowledge of work health and safety matters > attaina proper understanding of all the operations and the hazards as well as risksinvolved · Managers Managers have to provide a safe and healthyworkplace for employees and visitors, in particular in the areas of theircontrol. This includes: >modelling health and safety leadership >Promoting the Work Health and Safety Management System · Workers/ Employeesü Workers have to take reasonability to take care for their own healthand safety while they are working ü They must comply with any reasonable instructionsgiven by the Manager, ü They should make sure that the work areas aresafe when leaving it · VisitorsVisitors andother persons are responsible to comply with workplace safety rules.
ü they should take reasonable care for theirown health and safety ü they should comply with all reasonable safetyinstructions provided by staff · Health and Safety Representatives (HSR)HSRs should undertake approved training to exercise theirpowers, includingü consultation with workers on a regular basis ü inspection of the work area ü participation in workplace accident andincident investigations as required 6. Systemoverview Safety management system has the following elements: Ø PlanØ Do Ø Check Ø Act 7. Policy The StatementWHS policy provides the overarching direction to Pan Pacific Melbourne and it will be followed in pursuit of workplace health and safety outcomes. Inaccordance with the policy the hotel will take all reasonably practicablemeasures to eliminate risks to the health, safety and welfare of workers, contractors,visitors, and anyone else such as visitorswho may be affected by our operations. In accordance with this policy, theorganization is committed to ensuring we will be comply with the Work Healthand Safety Act 2011 (the Act) and any other relevant legislation, applicableCodes of Practice and Australian Standards. 8. RiskAssessmentTheobjective of any WHS risk assessment is to identify hazards, take appropriatecontrol measures to protect workers,contractors and visitors from risks to their health, safety and welfare.Control measures for WHS hazards need to be implemented as required per hierarchy of control.
Attachment 1 (Riskregister and Risk Treatment register) 9. ComplianceregisterTheobjective of Compliance register toestablish, implement and maintain procedures through access to relevantlegislation, standards and codes of practice associated with its working andlearning environment, activities and service. Attachment 2 (complianceRegister)10.Implementation (action) plan Factor Actions to be taken Due Date Person responsible Additional factors KPIs Workers are unsure of the health and safety legislation and codes of practice Create manuals and guides to be filled in online in the system, with the information of each worker. 1 July – Health and Safety manager All the workers in all the areas need to answer the questionnaire about health and safety in their departments after the determined period of 2 months Evaluation by the Health and Safety committee of the answers.
A health and safety training needs analysis has not been conducted for two years Organise training The manager of Health and Safety will be responsible for developing the training and the deliver to the workers, with help of the Health and Safety representatives. The costs will be calculated according to the necessities for training in each department. 1 Sep – Health and Safety manager – Health and Safety representative – Health and Safety internships All the workers will receive training during the period of time resigned for. The Health and Safety committee will be responsible for analysing and measuring training feedback and measure percentage of incidents after training There is no mechanism to inform workers of hazards (and their assessment) that have been identified in their work area Hazard assessment will be available of the internal web system for all workers any time.
Management will be responsible to provide training for the internships for uploading the information content in the hazard assessments for the past 3 years in the company 1 Nov Health and Safety manager – Health and Safety internships All the workers will be required to access the page once a week for measurement and controlling by the HS department After the 4 months of implementation all the workers will be required to access the information once a week to gather knowledge about the previous hazards in the past years/months. There is no procedure in place to use data to identify risks, control those risks, or monitor outcomes of reported inadequacies The department of Health and Safety will be responsible to create and deliver to each department the risk assessment for controlling the outcomes reported 1 Feb Health and Safety manager – Health and Safety internships All the workers will be required to access the risk assessments once a week for the first month of implementation for training and learning the tools. The managers and supervisors of each department will be responsible for keeping the assessment updated.
11. Procedures The Risk Management Process: WHS riskmanagement should be undertaken for all activities where there is the potentialfor harm.Managing WHS risks involves four steps:§ Identify hazard that can cause hazard§ Assessing risks (if necessary), for example,how serious the harm couldbe and the likelihood of it happening.
§ implement the most effective control measure that is reasonablypracticable in the circumstances.§ Reviewing control measure to ensure that control measures are working as planned. The risk management process Reporting of HAZARD/INJURY/INCIDENT: All managers and employees are required tocomplete an incident form if hazard/injury/incident occurs, and: > For recording purposes complete aHazard/Injury/Incident Report Form > provide relevant information of the formgiving details of the incident. > Allhard copy forms should be signed by the relevant parties Attachment 3(IncidentForm) 12. Emergencypreparedness and response The efficient planning plays asufficient role in emergency management.
As planning for emergencies is veryimportant to control the existing event. In addition, it is a technique toavoid hazards such as hotel fires, and demonstrates the intention to recognizethe crisis warning signals. Hotels have been categorized as high-riskbuildings, especially for fires, because of the presence of highly flammablematerials and the chance of pervasion of smoke and fire to the rest of thebuilding or even to neighboring 13. WHS TRAINING AND INDUCTION :Training isessential to ensure workers have theskills and knowledge necessary to fulfil their WHS obligations. WHS training isa basic requirement for to achieve a safe workplace. The WHS training needs can be determined in consultation withmanagers and workers, as well as through review of the WHS Risk Register,however it can be generally categorised into three kinds: Ø Generic WHSTraining— Trainingto develop skills and knowledge which is commonly required, e.g. inductiontraining Ø RiskSpecific WHS Training—trainingthat is required for those persons whoconduct activities with a specific risk to health and safety or a verificationactivity, e.
g. first aid training, manual handling training, confined spacestraining.Ø Specific WHSTraining—skills andlicensing which are required depends on the specific hazards and risk, e.g.
anyfarm equipment operation.Attachment 4(training Register) 14. SystemevaluationWHSMS can beevaluated by continuousimprovement process that includes four components: Plan, Do, check and Act. In addition,it can be evaluated by many othermethods such as audits, reviews, inspections, observations and investigationsas well as WHSMS records . 15. Attachments Ø Attachment 1 Risk register Reference ID Describe the risk What can happen? How can it happen? When can it happen? Rate the likelihood – Very Likely – Likely – Unlikely – Very unlikely Rate the likelihood – Very Likely – Likely – Unlikely – Very unlikely Method of training eg on the job, theory, practical Resulting level of risk – Low – Medium – High – Major # 1: No power for more than a day Example: delete after reading or leave as a guide. Power failure for more than one day Loss of all frozen stock, refrigerated food, food and drink cabinets Security system may not operate, staff cannot lock up No lighting to kitchen or elsewhere Could happen anytime, night or day, no notice Air con, exhaust fans and hand dyers will not work No appliances, but stoves will work if lit manually. No hot water Cash register, stock control and EFTPOS etc will not operate Date first completed: Compiled by: Date reviewed: Reviewed by: Risk treatment register Risk in priority order from the risk register Possible treatment options – Available options – More research needed to create new options? Preferred options Choose what to do: A = accept option/s R = reject option/s Who will implement option/s By when # Risk # 1: Priority B No power for more than a day This is an example: you can delete it after reading it or leave for reference Power failure for more than one day Loss of all frozen stock, refrigerated food, food and drink cabinets Security system may not operate, staff cannot lock up No lighting to kitchen or elsewhere Could happen anytime, night or day, no notice Air con, exhaust fans and hand dyers will not work No appliances, but stoves will work if lit manually.
No hot water Cash register, stock control and EFTPOS etc will not operate 1. 3. 4. 6. 1. = A 3. = A 4.
= A 6. = R Ø Attachment 2Compliance Register Name of Register Pan Pacific Work Health ands Safety Register Compliance Obligations Purpose of Register This document has been designed to provide Staff Members, officers of the Hotel and Heath and safety Representative with guidance on the compliance requirements that should be applied to identify and manage risks Original Effective Date Review Due Date Revision Effective Date Revisions will be made to reflect changes in compliance requirements. Approval Date References Work Health and Safety, and Wellbeing (WHS&W) Policy AS/NZS 4801, Occupational Health and Safety Management Systems Ø ATTACHMENT 3 HAZARD/INJURY/INCIDENTREPORT FORM Notifiable incidents must be reported to PanPacific Melbourne. PART A:HAZARD/INJURY/INCIDENT REPORT (to be completed by the involved worker ormanager) Is this aHazard report Injury report Incident (i.
e. near miss) report?Is this aNotifiable Incident? _____No ____________Yes DateReported to Comcare: WorkplaceLocation: Date ofIncident: DateReported:Time ofIncident: Name ofperson reporting the incident/hazard/near miss (print name): Name of person injured (if applicable): Nature ofinjury (if applicable): Part of bodyinjured (if applicable):TreatmentOutcome (If applicable): ____Nil___________Required First Aid__________ Medical treatment from GP HospitalLocation ofthe hazard/injury/incident: Description of hazard/injury/incident:How did thehazard/injury/incident occur (contributing factors)? Ø Attachment4 WHS TRAININGREGISTER Who was trained/ job title Reason for training Duration of training Who provided training Method of training eg on the job, theory, practical Location of training Scheduled date Date completed